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The Registrar’s Office is primarily concerned with the custody of the student’s academic record. Given the office’s mission of providing registration services, there are a number of related services that must be realized to ensure the integrity of the academic records and recording systems. The related services that are performed by this office are: Registration, Readmission, Withdrawal, Midterm and Final grades, Certification, Transcripts, Academic Calendar, Graduation Evaluation and others.
Polytechnic University Miami Campus does not encourage course withdrawal. It is recommended the student meet with their academic advisor to discuss possible options. In the event that withdrawal is the only alternative or if for any reason a student needs to withdraw from the University, the following procedures must be performed.
The completed and approved Withdrawal Form must be submitted to the Office of the Registrar.
Students who are not active during two (2) or more consecutive terms or who are under suspension for disciplinary or academic reasons, and wish to continue their studies, must apply for readmission to the Institution.
Regular students who have discontinued their studies for one year or more will be readmitted under the procedure in effect. The applicable curriculum will be the one outlined in the Catalog in effect at the time of readmission. Each applicant will be evaluated by the Department Director to which the student is seeking readmission.
Readmission applications must be submitted at least one (1) month prior to the next registration period. If the student does not register during the period requested, the application will remain active for one (1) additional term.
Steps for readmission:
The student will complete and submit the Readmission Application Form to the Registrar’s Office who will notify the Readmission Committee.
Polytechnic University Miami Campus reserves the right to make changes in the curricula and degree requirements whenever, in its judgment, the same are considered beneficial for the Institution. As a rule, a student is entitled to graduate under the curriculum requirements in effect at the time of admission to the University. However, students who fail to fulfill the graduation requirements within the regular period of time assigned to their corresponding curricula, and students who re-enroll after a period of one year of absence or more, are governed by the requirements applicable to the class in which they will graduate.
To receive a graduation diploma from Polytechnic University Miami Campus, candidates must meet the following conditions:
Students enter the University under the guidelines of the annual catalog based on the student’s date of acceptance. All requirements within that year’s catalog pertaining to the student’s chosen major must be met for graduation.
If curriculum changes, students are not obligated, but may elect, the new course in lieu of the prescribed course in the entrance catalog. The Department Director will facilitate any necessary transitions if curriculum or requirements change.
Candidates for a bachelor’s or master’s degree that have completed at least 80% of the required credit hours must apply for graduation. Applications may be obtained at the Registrar’s Office. The application must be completed and a graduation fee paid no later than the date specified in the Academic Calendar. The application should be completed and returned to the Registrar’s Office after obtaining the clearance of the Library, Financial Aid Office, and the Finance Office indicating payment of a non-refundable graduation fee. Any alleged errors in the analysis of an academic record should be reported to the Registrar within a week after it has been received.Graduation Application
Transcripts or any other official statement will be issued by the Registrar usually within two weeks after the student submits a written request and pays the corresponding fee. However, when a request is made at the beginning or the end of a term, a longer period of time for issuance may be required.
To transfer credit hours to other colleges and universities and to supply information to certifying agencies and prospective employers, official transcripts are issued in a confidential manner. These are mailed directly to the addresses designated by the students and are never given to the student or any other individual.
Students may also obtain an official copy of the transcript of credits marked student copy. Any alleged errors in the transcript should be reported to the Registrar within ten (10) days of receipt.
A transcript and certification fee is charged for each transcript. All services are denied to debtor students.
Most colleges and universities accept transfer credits from regionally accredited universities, subject to limitations on elapsed time and the number of credits. Although the University is regionally accredited, it remains the responsibility of the student to confirm the transferability of Polytechnic University Miami Campus credits to another college or university program.
The Registrar’s office will contact graduates once their diplomas are ready to be claimed.
When students submit their applications for admission, they are required to write down their mailing address. After admission, changes of address should be reported immediately to the Registrar’s Office. If the student’s address is not updated by the student, the University will not be responsible for correspondence it sends which is not received by the student. Any notice, official or otherwise, mailed to a student’s address as it appears on the records shall be deemed sufficient notice.
Polytechnic University Miami Campus students may request consideration of credit award for documented military training. The Academic Dean has the responsibility of working with the student to evaluate the request and to determine if the credit option is appropriate. A maximum of 30 credit hours of military training will be accepted into the University.
The University will accept a maximum of 30 credit hours of standardized testing credit. All such credit will be listed on the student’s transcript and will not be removed once it has been recorded. Students may receive credit after successfully completing any of the following standard examinations: College Level Examination Program (CLEP) and/or Defense Activity for Non-Traditional Educational Support (DANTES), as per the American Council on Education (ACE) recommendations. Students are not required to pay additional fees for transfer credits.
Registrar & Finance Officer
Telephone (305) 418-8000, Ext. 707