facebook twitter youtube


Registrar

Message from the Registrar

Welcome to the Registrar Office website.

The Registrar Office of the Polytechnic University of Puerto Rico is an academic-administrative unit assigned to the Vice Presidency of Academic Affairs. We are responsible for ensuring the integrity and privacy of student academic records.

We also ensure compliance with the following processes and/or services: communication of academic offer, quarterly enrollment, academic transcripts, certifications of enrollment and awarded degrees, evaluation of Academic Progress Standards, readmissions, changes of address, department transfers and/or changes in curriculum, classroom allocation, academic assessments, graduate lists, coordination of the Exchange Program, withdrawals, and academic calendars, among others.

As part of our commitment, the Registrar Office ensures the reliable implementation of institutional policies, and is adviser for the practices governing academic and administrative operations. We serve as a link between academia and administration, ensuring an ongoing assessment of our processes as a way to improve our services.

The Registrar Office also coordinates the Exchange Program and the Department of Veterans, as well as serving as adviser and being responsible for certifying international students. We are also in charge of coordinating registrar services at our locations in Miami and Orlando, Florida.

We hope this page will help you find the information you need and streamline the services you require.

The Registrar Office is here to serve.

Mayra López
Registrar

Available Services

  • Academic Transcripts
  • Certification
  • Readmission
  • Change of Address
  • Exchange Program
  • Veterans
Change of Faculty – PDF Document

 

Course Offering – FA/10 Quarter

COURSE OFFERING FALL 2014 UNDERGRADUATE
Posted: August 18th, 2014

COURSE OFFERING FALL 2014 GRADUATE
Posted: August 18th, 2014

Catalogs

Graduate Catalog 2012-1014

Undergraduate Catalog 2014
Last Modified: August 18th, 2014

Academic Transcript

Requesting an Academic Transcript

Official Transcript: A certified copy of the student’s academic record. It includes courses completed, contact hours, and grades earned. The degree obtained will also appear in alumni transcripts.

Student Transcript: Copy of academic record that is to be dispensed to a student. It includes courses completed, contact hours, and grades earned.

How to request an academic transcript:

To request an official transcript or a student transcript, the signature of the requesting student is required, according to the FERPA Act of 1974 (Family Educational Rights & Privacy Act). For this reason, transcript requests via email are not acceptable. The transcript must be requested either by sending a signed fax to (787) 764-1902 or by sending a duly signed request to the following address:

Polytechnic University of Puerto Rico
Registrar Office
P.O. Box 192017
San Juan, P.R. 00919-2017

Information to be included in your letter

- Name listed in institution (PUPR) records

- Student ID number

- Social Security Number

- Current address

- Date (day and month) of birth

- Period of attendance

- Graduation date (if necessary)

- Full name of institution where the transcript will be sent

- Money order or credit card information, including card number, expiration date, name of card holder and the amount to be charged for the service requested

- Price per copy is $8.00 (subject to change)

 

Important Note

No transcript will be processed to any student enrolled in the institution with a delinquent status in the finance department.

Similarly, no transcript will be processed to third parties without a signed authorization from the student. In such a case, the person in charge should personally submit the application at the Center for Integrated Services (CESI) with an authorization letter.

The university webpage will soon have the application for student transcripts available for download.

 

Certification

Students may request a certification for a variety of reasons: medical insurance coverage, loan deferment, work, income tax, GPA, etc.

How to apply for a student certification:

A request for student verification or certification requires the requesting student’s signature, according to the FERPA Act of 1974 (Family Educational Rights & Privacy Act). For this reason, email requests for verifications or certifications will not be acceptable. The certification must be requested either by sending a signed copy by fax to (787) 764-1902 or by sending a duly signed request to the following address:

Polytechnic University of Puerto Rico
Registrar Office
P.O. Box 192017
San Juan, P.R. 00919-2017

Information to be included in your letter

- Name listed in institution (PUPR) records

- Student ID number

- Social Security Number

- Current address

- Date (day and month) of birth

- Specify the reason for requesting verification (e.g. medical insurance coverage)

- Full name of institution where the transcript will be sent

- Money order or credit card information, including card number, expiration date, name of card holder and the amount to be charged for the service requested

– Price per copy is $4.00

 

Important Note

No transcript will be processed to any student enrolled in the institution with a delinquent status in the finance department.

Similarly, no transcript will be processed to third parties without a signed authorization from the student. In such a case, the person in charge should personally submit the application at the Center for Integrated Services (CESI) with an authorization letter.

The university webpage will soon have the application for student transcripts available for download.

Readmission

To apply for readmission:

1. No readmission application will be considered for any students with outstanding debt.

2. Students born in Puerto Rico or United States must submit their birth certificate.

3. Foreign students must submit documentary evidence of legal status (certificate of naturalization or residence).

4. * Special Students should attach an authorization document from their institution of origin to their readmission request. Their course load should not exceed 12 credits; otherwise they must complete additional paperwork at the Admissions Office.

5. For a change of faculty when applying for readmission, you must have approved 24 credits or more. This does not apply to students on academic probation. Transfers to the School of Architecture will be approved depending on availability during the requested quarter.

6. Students who are active in the US military should submit attached orders to be exempted from paying the readmission application fee.

Important Note

After the application has been evaluated, the student will receive an enrollment notice for two consecutive quarters. If the student does not enroll in this time period, an application for readmission must be filed again. The Summer quarter is optional. Students who have interrupted their studies for a year or more shall be held to the rules, procedures, curriculum and general catalog current at the time the readmission is approved.

All documents submitted to establish eligibility for readmission becomes property of the PUPR. Likewise for the readmission fee, which is nonrefundable. Falsifying information submitted in this application may be considered sufficient reason to deny readmission to the Polytechnic University of Puerto Rico (PUPR).

The university webpage will soon have the application for readmission available for download.

Change of Address

Note: To request a change of address, you must download the form from the webpage, but it must be delivered in person at the Registrar Office. The request cannot be completed electronically since the student signature is required.

Form for change of address (MS Word .doc) Form for change of address (Adobe Acrobat .pdf)

Exchange Program

The Registrar Office coordinates the university Exchange Program, as well as counseling for international students. Our goal is to promote and increase student exchange through the United States, Canada and Spain. We provide these services and give you the opportunity to join the program and expand your personal and educational horizons.

In this site, you will find information about the programs we have available for studies abroad, and the necessary steps to apply to them. You may also get details of the educational costs, regulations and documents required to participate in the program.

This is a great opportunity that allows you to immerse yourself and learn about the history and cultural diversity of other universities around the world. You also get the chance to live in a different climatic and geographical environment, which makes this a memorable and rewarding experience. For these reasons, we invite you to take advantage of the services and benefits we offer to help you make the most of your college career.

We hope you will find the information you need in this page, and that you will support our exchange program, which was created for your enjoyment. Remember to go to the Registrar Office to receive further counsel. Come and embark in this adventure with us!

We are here to serve you,

Mrs. Mayra I. López
Institutional Registrar
Exchange Program Director

Studying in PUPR

International Student Handbook

Studying Abroad

Steps to follow for the exchange

BEFORE THE EXCHANGE:

- Meet with your academic advisor and exchange coordinator.

– Get to know the regulations and procedures of the program you will apply to.

- Do an internet research of the university.

- Check the courses you wish to take and attend the exchange meetings.

- Read, complete and submit the application and required documents in a timely manner to have them processed.

- Complete the application form and make the due payment.

During the Exchange:

- Meet with the host university coordinator.
- Attend welcome orientations.
- Provide contact information to coordinators, family and friends.
- Maintaining eligibility requirements and follow the rules and procedures of the university.
- Pay any extra costs as requested by the university.
- Inform the coordinator if any changes take place in your curriculum.
- Remember that any decisions and actions are taken at your own risk.

After the Exchange:

- Request an academic transcript and verify that the courses you took have been accredited.
- On a voluntary basis, you can help promote the Exchange Programs in future orientations.

Eligibility and Requirements

- The applicant must be an active student and not be under academic probation at the time of filing the application.

- The requested course should not have been already taken or failed by the student at the Polytechnic University.

- PUPR has established a GPA of 2.50 or more and other prerequisites for taking the requested courses. The GPA may vary according to the department and/or university where the student will apply.

- A maximum of 12 credits per semester is authorized. To take a greater number of credits, the authorization of the Exchange Program Director is required.

- You must complete and duly sign the Waiver of Liability and Information of PUPR.

Fringe Benefits

- Personal growth, as well as becoming more independent and acquiring more knowledge

- Living in a different geographical region

- Explore and appreciate new cultures and areas of studies

- Expand your personal and educational perspectives

- Perform a search for graduate and/or professional schools

- Obtain new employment opportunities

Programs Available for Study Abroad

National Student Exchange (NSE)

- Program for undergraduate students across the United States and Canada.

- Participating in this program is culturally rewarding and one of the most significant experiences during your university studies at the undergraduate level.

- Once enrolled, the student has the opportunity to participate in the “Study Abroad” program at the university where he applied for the exchange.

- It is very important to have a notion of the weather and geographical area you selected before doing the exchange, as well as the location of the university and its surrounding locations.

- Educational costs of the program vary depending on the term the student wishes to do the exchange. The cost may increase by 5% for next year.

- In addition to college scholarships, students can apply for grants to cover the financial costs.

- Some colleges may have additional costs in their facilities.

- Lodging and meals are paid for at the host university.

- Transportation and personal expenses are not included.

Duration of NSE

- The exchange student may apply for the following terms:
___Fall Semester
___Spring Semester
___One (1) Full Year
___Summer

- After completing the exchange, the student may apply to another university if so desired.

- To extend the duration of the exchange, the student should contact the Exchange Program Coordinator at his/her college.

NSE Regulations

- The student must verify the courses with the director of his/her Department to have them validated and subsequently accredited.

- Course limitations: some universities might have a selection of courses that are closed to the exchange program.

- The student must have passed the Test Of English as a Foreign Language (TOEFL).

Enrollment

Plan A: (Host Payment) Payment for tuition takes place at the host university.

Plan B: (Home Payment) Payment for tuition takes place at PUPR.

Plan A/B: The University accepts both types of payments.

Financial Aid

Plan A: Financial aid is requested at the host university.

Plan B: Financial aid is requested at the Financial Aid Office of PUPR.

* Financial aid should be requested in only one place or under one plan.
* For exchanges in Canada, the student must apply for financial aid at PUPR, regardless of whether it’s Plan A or B.

Medical Insurance Plan

- NSE neither requires nor provides medical coverage to the student.

- It is the responsibility of the student to be covered under a health plan during the time of the exchange

- Some universities require evidence of health coverage.

Documents to Attach to Your Request

- Application for admission requires payment of a $200.00 fee.

- Request for Academic Transcript: (2) copies of your transcript with final grades for the current semester. This should be delivered to the Exchange Program Office.

- Result of Test Of English as a Foreign Language (TOEFL)

- Two reference letters from PUPR professors (in English). They must be delivered via internal mail.

– Applications from students under 21 years of age must be signed by their parents or legal guardians.

NSE.ORG

Fundación José Ortega y Gasset: Toledo, Spain

- This is a program of Hispanic, Latin American and European studies in Toledo, the “Imperial City”.

- You have the opportunity to explore and delve into Spanish history, culture and society.

- You may choose from a variety of subjects: Archaeology and Anthropology, Art History, Economics, History, Spanish Cultural Heritage, Literature (from Spain and Latin America), Spanish Language, Linguistics, and Political Science, among others.

- Free lodging is available at Residencia de San Juan de la Penitencia. If you wish to stay with a Spanish family, you must pay an additional fee.

- Tours guided by program professors: the monastery of El Escorial, Madrid, Segovia, Aranjuez, Segobriga, or the Don Quixote Route. Other tours are also offered for an additional fee.

Duration of Toledo

Exchange students may apply for the following terms:
___May 18 – June 10
___Summer – June 16 – July 28
___ Academic Year – September 7 – May 2
___ Fall – September 7 – December 14
___Spring – January 18 – May 2

Each term has a payment period (please refer to brochure).

Regulations of Toledo

- Students earn 12 credits per semester, 6 – 9 credits in the summer term, or 3 credits in the May term.

- Classes are held Monday through Thursday and are taught in Spanish.

- Minimum of two years of college-level Spanish.

- 2.50 GPA (average B grade in Spanish).

- Acceptance of the application is based on an evaluation of the application and academic transcript.

- The application fee is $30.00.

Program Costs

- The basic costs of the program include: education, enrollment and study abroad fees, medical insurance, tours, in-residence lodging, and a non-refundable deposit.

- Airfare, lodging with family, and personal expenses are not included.

- Prices below may vary according to the value of currency and international economic circumstances.

Term Amount
May $3,160
Summer $4,600
Year $20,620
Autumn $10,200
Spring $10,400

Documents to attach to your request:

- (1) 2×2 photo

- Completed application form and payment of $30.00.

- Request for Academic Transcript: (2) copies of your transcript with final grades for the current semester. This should be delivered to the Exchange Program Office.

- Pre-enrollment form for courses to be taken.

- Room request form.

- Reference letters from PUPR professors. They must be delivered via internal mail.

- Applications from students under 21 years of age must be signed by their parents or legal guardians.

Toledo Program

State University of New York at Oswego

- This university is part of the largest state university system in the U.S..

– It offers a summer program in English, which allows you to improve and develop the four basic language skills: communication, listening, writing, and reading.

- It is designed for graduate and undergraduate students, as well as for exchange students who wish to develop their academic level in English.

Regulations and Duration of Oswego Program

- The program duration is 3 weeks starting in mid-July, or 6 weeks starting in mid-June.

- Selection of courses designed at beginner, intermediate and advanced levels.

- Classes are 4 hours long and are offered daily, Monday through Friday.

- Credits, transcripts and certificates are awarded upon successful completion of the program.

Program Costs

- The basic costs of the program include: education, enrollment and study abroad fees, tours, in-residence accommodation, courtesy calling card, meals during the week, and transportation to and from the Syracuse airport. It also includes a welcome gift and a graduation banquet at the end of the program.

- The program offers tours to the Niagara Falls and two nights in NYC.

- The airfare, health insurance, textbooks, meals during weekends, and personal expenses are not included.

Documents to attach to your request:

- (1) 2×2 photo

- Completed application form and payment of $30.00.

- Request for Academic Transcript: (2) copies of your transcript with final grades for the current semester. This should be delivered to the Exchange Program Office.

- Pre-enrollment form for courses to be taken.

- Reference letters from PUPR professors. They must be delivered via internal mail.

- Applications from students under 21 years of age must be signed by their parents or legal guardians.

SUNY-Oswego

Veterans

Affairs related to veteran students are coordinated, counseled and evaluated in the institution’s Registrar Office. It is our duty and commitment to inform you about the range of benefits this service provides. The program also pays benefits to eligible veterans, reserve members and active duty service members while they are in an approved education or training program. Additionally, it can help veterans with service-associated disabilities to find and maintain suitable employment.

The Registrar Office prepares student enrollment certifications for any student that is active at the time of request. We provide certifications to any student who is receiving benefits for studies under the following chapters:

Chapter 30 Active Duty

The student has the right to receive 36 months of benefits, as well as a full-time monthly pay. They have a time limit of 10 years from the date of licensing to use this service.

Chapter 31 Vocational Rehabilitation

The student has the right to receive 45 months of benefits. Rehabilitation is approved for a service-associated condition of 50% or more.

Chapter 35 Veteran Dependents

The student has the right to receive 45 months of benefits. This service is for the children and spouse of the beneficiary.

Chapter 1606 Reserve Members and National Guard

The beneficiary serves with the National Guard once a month for a term of six years. They must have met the requirements of high school and required months of training.

Chapter 1607 Active Reserve Members (REAP – Reserve Educational Assistance Program)

The student has the right to receive 36 months of benefits.

What does the Veterans Program offer?

VA benefits and services are classified within these main categories:

  • Compensation
  • Pension
  • Health Care
  • Vocational Rehabilitation and Employment
  • Education and Training
  • Home Loans
  • Life Insurance
  • Dependents and Survivors
  • Burial

Who is eligible?

You may be eligible for VA benefits if you are:

- A veteran

- A veteran’s dependent

- The surviving spouse, child or parent of a deceased veteran

- A service member on active duty

- A member of the Reserves or National Guard

FOR MORE INFORMATION, YOU MAY REACH US AT
1-888-GI Bill 1 (1-888-442-4551)

OR VISIT:
Veterans Affairs – Education

Office Hours

Monday through Thursday:
8:00am – 5:00pm

Friday:
8:00am – 3:00pm
1:00pm – 3:00pm

Saturday and Sunday:
Closed